Office Manager Job Posting


Do you enjoy working with numbers, data, and keeping accounts and office systems up to date, balanced & organized? Do you also enjoy being in the fitness environment or working with people?

Do you have experience in accounting, payroll, or office administration in a dept of a company implementing officer procedures?

If so, we are seeking a Permanent Part-Time mature, and reliable Accounting/ Office Administrator with min 2+ years of experience working within Office Administrative Role or any similar related industry (ex. Admin Office role, Rehab Clinic, Spa, Salon, Hospitality) that is able to organize and coordinate our studio’s office operations and procedures in order to ensure organizational effectiveness and efficiency in a high paced-traffic environment.

We are looking for someone who is detail-oriented, hard-working, and organized. This person must also have excellent written English skills, the ability to solve complex issues, works efficiently and accurately and loves being around people.


We are Vaughan’s only Boutique Fitness studio specializing in Body Type Specific Personal Training and Nutrition Counselling in service the busy professional, carrier-oriented parents with kids 40+ seeking to burn fat, build muscle & sustain lifestyle balance.

We provide our services in 3 ways: Fitness Studio, Online & In Home Coaching.  We have been changing the lives of people all across the city since 2006! Before applying, please visit our website to learn more about us at www.puremotivationfitness.com.


  • Reports to the Fitness Director & Owners
  • Accounting & QUICKBOOKS Software & skills is a must!
  • Delegates duties to a team of Front Desk Customer Service Staff
  • Performs shift of work 9:30 am to 5:30 pm (Mon, Tues & Thursday) = 20-24h p/week to start
  • Must be able to work in a fast pace and energetic work environment
  • The ideal candidate must possess excellent organizational, business & people skills
  • Must possess outstanding phone manners and be able to multi-task and work until the job is done
  • Candidates must have personal transportation/vehicle to be considered


  • Must be proficient and have experience in using QuickBooks Accounting Software & Microsoft Office (for Invoicing, Issuing Quotes, Billing, ACCT-REC/PAY) Please do NOT apply if you have never used Quickbooks.
  • PAYROLL: Must have experience preparing basic payroll using the above software (or any other related software) and be responsible for any staff timesheet corrections. *Training will be provided for this but QuickBooks knowledge is required*
  • MANAGE INVENTORY: Order supplies and Pro-shop inventory of supplies as needed
  • CONTRACT DATA ENTRY: Responsible to sign off on daily data entry for all client contracts when completed, provide audits for all staff contracts inputting into sales database
  • PROVIDE COMPANY STATS: (scheduling, sales, renewals, retention, client attendance history all using our CRM program Mindbody)
  • ACC/PAY & DELINQUENT/COLLECTIONS: Responsible for handling/ contacting members of due amounts, expired credit cards, forwarding non-collectibles to the collection dept. Communicate info between staff, Moneris merchants, vendors, and mgmt.
  • INPUT RECEIPTS TO QUICKBOOKS: On a monthly basis organize and input all company expenses into Quick books.
  • PEOPLE SKILLS: Must have amazing people skills and can get along with different personality types & handle/manage customer service escalations
  • NEW CUSTOMER REQUESTS: Respond to incoming emails and calls regarding all services activities such as setting up service agreement documents, booking/hiring
  • HIRING & STAFF REQUESTS: Assist the Fitness Director/Owners in recruiting activities such as creating job postings, openings on various job boards, conducting email, phone, set up appts & share relevant information and documents to potential staff upon hiring, and updating staff list to reflect new hires.
  • STAFFING: Gathering feedback from staff and clients on a quarterly basis and providing to owners and management
  • Punctual track record, Problem solver, have excellent English, verbal and written communication skills


– Hourly based on experience, # of hours, seniority, & performance
– PMF Loyalty Bonus after 12 months

MEDICAL COVERAGE: (annually upon completing 10 months)
-Annual Eye Exam
-Annual Dental Exam/check-up
-Medical Drugs Coverage p/year

-Two ½ hour 1on1 Body Type Specific Personal Training Sessions with a Fitness Coach
– Independent program along with monthly follow up
-12 MONTH Cross-Training Membership provided complimentarily (Includes monthly body composition statistics, Program design session, Access to all Strength & Cardio Equipment & once past 6 months provided with 1x month Semi-Private Training Session (value of $1800 p/year)

-Clean, fun, upbeat, energetic, and motivating team environment



Upload your resume and complete the personal info below.

First Name:                               Last Name:

Phone N#:                                Email:

Submit Resume Attachment section:

Box for them to type the answer to this:

Tell us a little about yourself and why you feel we should hire you?



The first face, voice and often interaction with any business is deal with and handled by the Front Desk Customer Service representative. This role is meant for someone that is Experienced, Organized, Energetic, Charming and Understands How to Service Affluent Clientele.  

We are Vaughan’s only Boutique Fitness studio specializing in Body Type Specific Personal Training and Nutrition Counselling in service the busy professional, carrier-oriented parents with kids 40+ seeking to burn fat, build muscle & sustain lifestyle balance.

We provide our services in 3 ways: Fitness Studio, Online & In Home Coaching.  We have been changing the lives of people all across the city since 2006!


  • Be Punctual for AM openings, professional and responsible as you will need to either open or close the studio

. Spray, Disinfect and assist with daily studio sanitization cleaning duties (wearing gloves, & protected behind Full reception safety plexi glass)

  • Answer a multi-line phone systemefficiently and quickly with clear professionalism.
  • Perform DAILY communication outreach, daily booking / confirm appts, making shakes & providing tours

. Perform DAILY Admin: Take Gym payments, print out invoices, confirmation calls to Clients, Contract data entry

. Perform routine floor checks to ensure members are taken care of and the studio is tidy & stocked

  • Maintain and replenish office supplies, pro shop inventory & perform gym floor/change room spot checks with towel service



· Must be VERY OUTGOING, NEAT, TIDY & enjoy dealing with people all-day

. At least 1–2-year experience working as a Receptionist/ Customer Service/Hospitality Industry

. Must enjoy fitness & exercise and want to participate/ work out 2-3x week at our studio

  • Must have access to a vehicle and be able to open or close the studio 
  • Possess Excellent telephone skills and professional English etiquette. Know how to handle affluent clientele and provide exceptional customer service

.Must be proficient with Microsoft Suite (Outlook, Word, Excel, Google Docs etc.)

  • Must be able to multi-taskin high-pressure situation-and have experience working with clients in close contact or interactive situations/environments

( openings + evening closing + 1 weekend shifts p/wk)

– Hourly based on experience, # of hours, seniority, & performance
– PMF Loyalty Bonus after 12 months

-Two ½ hour Personal Training Body Type Specific Exercise Sessions with a Fitness Coach

-12 MONTH Fitness Studio Membership Access provided complimentarily
(Includes monthly In Body Scan, Program design, Access to all Strength & Cardio Equipment provided after 30 days (value of $1800 p/year)

-Clean, fun, upbeat, energetic and motivating team environment
-Discount for family after 8 months of employment

Complete the following info below ((Boxes with info for))

First Name:                               Last Name:

Phone N#:                                  Email:

Submit Resume Attachment section:

Box for them to type the answer to this:

Tell us a little about yourself and why you feel we should hire you?


Reference ID: AM Opening Rec july 14 2020

Part-time hours: 24 per week

Expected start date: 2020-07-27

Job Types: Part-time, Permanent

Salary: $15.00-$16.00 per hour


  • Dental Care
  • Flexible Schedule
  • On-site Gym
  • On-site Parking
  • Store Discount
  • Vision Care
  • Wellness Program


  • 8 Hour Shift


  • receptionist : 2 years (Required)


  • DCS / DEC (Required)


  • Vaughan, ON (Required)


  • Drivers (Required)


  • English (Required)

Work remotely:

  • No

Administrative Duties:

  • Scheduling
  • Running errands
  • Stocking supplies
  • Sorting and sending mail
  • Answering and routing phone calls
  • Managing social media
  • Greeting visitors

COVID-19 considerations

Please view our COVID-19 Re-Opening Strategies and Procedures to help keep our staff and members safe at https://www.puremotivationfitness.com/re-opening-strategy/

Fitness Sales Advisor

Position: Fitness Sales Advisor & Coach (No Consideration for High School Students)

Join the PURE Motivation Fitness family in Vaughan as a Fitness Sales Advisor and coach, where your expertise in sales and passion for fitness converge to make a real impact! We are searching for an experienced and driven professional eager to assist mature clients in navigating the world of gym memberships, nutritional guidance, and tailored functional training programs. If you want to elevate your career in a dynamic and supportive environment, we invite you to bring your skills and enthusiasm to PURE Motivation Fitness. Let’s inspire change together!

Company Overview: PURE Motivation Fitness is Vaughan’s premier boutique fitness studio, focusing on BODY-TYPE Specific Personal Training/Nutrition for busy professionals and parents aged 30+. With a 7500 square feet upscale facility and a 17-year solid reputation, we distinguish ourselves from traditional chain gyms using our unique body type approach. Visit www.puremotivationfitness.com to learn more.

Requirements for the Ideal Candidate:

  • Minimum 2+ years selling personal training and memberships.
  • Certified personal trainer with reputable certifications such as DTS, CSEP, CPTN, ACE, ISSA, or equivalent, alongside CPR certification.
  • Profound understanding of the fitness industry, including staff management, business acumen, and social media outreach.
  • Energetic multitasker capable of mentoring staff, generating leads, and providing floor support.
  • Strong communication and social media skills.
  • In-depth knowledge of anatomy, somatotype, and functional training.
  • Flexible availability and full-time access to a vehicle.


  • Achieve monthly membership goals while overseeing plaza networking & corporate wellness programs
  • Conduct fitness consultations, lead generation, and member workshops.
  • Guide potential members through club tours, showcasing how we support their fitness goals.
  • Actively engage in different lead generation strategies ranging from in-person tours and Zoom calls re the facility and services, to networking events, to messaging potential members on social media

Why Join PURE Motivation Fitness?:

  • You will be the sole consultant for all studio consults yielding consistent lead flow for the sales advisor in a highly affluent community that comes to PMF for coaching vs just membership access
  • Because we specialize in active exercise therapy training ALL clients with health benefits (chiro & physio) are eligible to train and be reimbursed making for an easy sale with no hesitations due to financial commitments
  • Working in a supportive, award-winning team without corporate micromanagement
  • Offering high-end memberships, providing opportunities for significant sales & referrals 
  • Competitive compensation, growth potential, health benefits, and ongoing training.
  • We stand out as one of the rare small fitness businesses that not only weathered the challenges of the COVID-19 lockdowns but also successfully navigated through without closing down.

Job Description:

  • Certified fitness trainers with outreach capabilities and experience in fitness assessments.
  • Savvy individuals capable of meeting KPI targets and community outreach.
  • Responsibilities in sales, coaching, and studio promotion.

Compensation Program:

  • Monthly Base salary from $3000 to $3500 depending on performance and experience 
  • 5-10%  sales commission on all collected cash 
  • Membership Sold bonus per month 
  • Quarterly Bonus based on hitting targets 
  • Add on an hourly rate of $28-$30 p/hour for sessions of coaching (schedule dependant)
  • Health benefits coverage for annual eye, dental, and medical coverage.
  • Ongoing training & development in Sales/ Marketing/ Online Funnels
  • Full access to fitness facility & studio membership + discount for family members
  • Company-paid education subsidy and a vibrant work atmosphere.

Requirements for the Position:

  • Certified Personal Trainer with substantial sales experience (min 1-2 years in fitness based program) 
  • Strong communication, computer, and social media skills.
  • 2+ years of fitness experience and a flexible work schedule.
  • Valid CPR and First Aid certification, access to a vehicle, and teamwork skills.


  • Full-time role: 32-36 hours per week, including evenings and Saturdays 10am-2 pm.
  • Serious fitness professionals seeking career advancement and competitive compensation are encouraged to apply.

Application Process: Please complete #1 or #2

  1. All resumes & cover letters are to be sent to [email protected], Attention: Dimitri.
  2. Use the FORM on this page. Upload your resume & tell us why you are a perfect fit for us & give detailed examples with all references! (keep under 300 words)


Seeking 1 Certified & Experienced Fitness Coach

We are Vaughan’s only Boutique Fitness studio that has been changing the lives of people all across the city for over a decade! Since 2006, we have been specializing in Body Type Specific Personal Training and Nutrition Counseling Services In-Home, Corporate On-Site, In Studio & Now Online Training. Before applying, please visit our website to learn more about us at www.puremotivationfitness.com so you are prepared for our interview.
*The role of the Fitness Coach is multipart and he/she is responsible for:
  • There is NO SALES required we do all the selling for you and you assist with servicing the member…No sales quoats…No Monthly stress…Just coaching!
  • Provide initial fitness assessments with potential new members; performing medical background intake, body composition assessments, functional movement screens, and practical training sessions (all trained by us)
  • Train ALL types of members at PMF in Semi-Private Group Training Classes with up to 6 & 10 per class, 1on1, 2on1 Sessions
  • Follows program design for coaching classes design created by PMF program director
  • Conduct Bi-monthly body composition testing for members & accurately store their info
  • Provide off-day instructions for clients to follow provided by us
  • Ability to perform an aerobic activity for the duration of a class and be able to bend, stand, reach, climb and lift up to 50 pounds
  • Collaborate with the coaching team to create engaging social media content for our members.
  • High School Diploma or GED
  • Proven track record or experience personal training of min 2 years in actual fitness establishment/company
  • Tier #1-Completion in a University Degree or College Diploma Program in Physical Education, Exercise Science/Physiology, Kinesiology or Fitness & Health promotions is preferred but not mandatory!
  • Tier #2 -Completion of an Active Body Certification is our secondary form of education we request such as CSEP, DTS Lev 1 -2, NSCA, FMS Lev 1-2, I.S.S.A, ACE , PN to name a few
  • Actively Certified in CPR and First Aid
  • Or Previous work experience in any Hospitality Management Industry or Trade is helpful
  • Any proof of actual client testimonials, contact info, or transformations
  • Experience in group training or any online virtual training is valued
  • Self-motivated, self-starter, and confident to lead a team, empower our community and be on camera from time to time for fitness-related media
  • Must be OUTGOING and SELF MOTIVATED & enjoy dealing with people all-day
  • Must have access to a vehicle and be able to be punctual for every shift
  • Must be energetic, have a passion to help others and love to coach others
  • This is a full time role requiring a flexible schedule consisting 25-30 hours p/ week of Weekdays. Shifts range from
  • Weekdays either am or pm shift + 1 weekend shift
  • 2 h Training break provided daily
  • Tiered fixed hourly rates based on Educational assets, training experience & actual working performance & punctuality
  • PMF Loyalty Bonus after 12 months
  • 5% New Client Sales Bonus per new client brought/referred to PMF by you, 10% if you wish to sell a client on your own (with training from us)
  • Annual NEW Certification company subsidies
  • Full Access to studio membership, equipment and monthly body composition assistance
  • Discounted membership for family/spouse
  • Clean, fun, upbeat, energetic, and motivating team environment
MEDICAL COVERAGE: (upon completing 10 months)
  • Annual Eye Exam
  • Annual Dental Exam/check
  • Medical Drugs Coverage p/year
  • Full Access to All studio amenities, equipment, and family/ guest discount membership after the probationary period
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