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Office Manager Job Posting

ARE YOU THE OFFICE ADMINISTRATOR WE ARE SEEKING?

Do you enjoy working with numbers, data, and keeping accounts and office systems up to date, balanced & organized? Do you also enjoy being in the fitness environment or working with people?

Do you have experience in accounting, payroll, or office administration in a dept of a company implementing officer procedures?

If so, we are seeking a Permanent Part-Time mature, and reliable Accounting/ Office Administrator with min 2+ years of experience working within Office Administrative Role or any similar related industry (ex. Admin Office role, Rehab Clinic, Spa, Salon, Hospitality) that is able to organize and coordinate our studio’s office operations and procedures in order to ensure organizational effectiveness and efficiency in a high paced-traffic environment.

We are looking for someone who is detail-oriented, hard-working, and organized. This person must also have excellent written English skills, the ability to solve complex issues, works efficiently and accurately and loves being around people.

COMPANY PROFILE

We are Vaughan’s only Boutique Fitness studio specializing in Body Type Specific Personal Training and Nutrition Counselling in service the busy professional, carrier-oriented parents with kids 40+ seeking to burn fat, build muscle & sustain lifestyle balance.

We provide our services in 3 ways: Fitness Studio, Online & In Home Coaching.  We have been changing the lives of people all across the city since 2006! Before applying, please visit our website to learn more about us at www.puremotivationfitness.com.

REQUIREMENTS:

  • Reports to the Fitness Director & Owners
  • Accounting & QUICKBOOKS Software & skills is a must!
  • Delegates duties to a team of Front Desk Customer Service Staff
  • Performs shift of work 9:30 am to 5:30 pm (Mon, Tues & Thursday) = 20-24h p/week to start
  • Must be able to work in a fast pace and energetic work environment
  • The ideal candidate must possess excellent organizational, business & people skills
  • Must possess outstanding phone manners and be able to multi-task and work until the job is done
  • Candidates must have personal transportation/vehicle to be considered

JOB DESCRIPTION:

  • Must be proficient and have experience in using QuickBooks Accounting Software & Microsoft Office (for Invoicing, Issuing Quotes, Billing, ACCT-REC/PAY) Please do NOT apply if you have never used Quickbooks.
  • PAYROLL: Must have experience preparing basic payroll using the above software (or any other related software) and be responsible for any staff timesheet corrections. *Training will be provided for this but QuickBooks knowledge is required*
  • MANAGE INVENTORY: Order supplies and Pro-shop inventory of supplies as needed
  • CONTRACT DATA ENTRY: Responsible to sign off on daily data entry for all client contracts when completed, provide audits for all staff contracts inputting into sales database
  • PROVIDE COMPANY STATS: (scheduling, sales, renewals, retention, client attendance history all using our CRM program Mindbody)
  • ACC/PAY & DELINQUENT/COLLECTIONS: Responsible for handling/ contacting members of due amounts, expired credit cards, forwarding non-collectibles to the collection dept. Communicate info between staff, Moneris merchants, vendors, and mgmt.
  • INPUT RECEIPTS TO QUICKBOOKS: On a monthly basis organize and input all company expenses into Quick books.
  • PEOPLE SKILLS: Must have amazing people skills and can get along with different personality types & handle/manage customer service escalations
  • NEW CUSTOMER REQUESTS: Respond to incoming emails and calls regarding all services activities such as setting up service agreement documents, booking/hiring
  • HIRING & STAFF REQUESTS: Assist the Fitness Director/Owners in recruiting activities such as creating job postings, openings on various job boards, conducting email, phone, set up appts & share relevant information and documents to potential staff upon hiring, and updating staff list to reflect new hires.
  • STAFFING: Gathering feedback from staff and clients on a quarterly basis and providing to owners and management
  • Punctual track record, Problem solver, have excellent English, verbal and written communication skills


COMPENSATION:
– Hourly based on experience, # of hours, seniority, & performance
– PMF Loyalty Bonus after 12 months

MEDICAL COVERAGE: (annually upon completing 10 months)
-Annual Eye Exam
-Annual Dental Exam/check-up
-Medical Drugs Coverage p/year

FITNESS & WELLNESS PACKAGE
-Two ½ hour 1on1 Body Type Specific Personal Training Sessions with a Fitness Coach
– Independent program along with monthly follow up
-12 MONTH Cross-Training Membership provided complimentarily (Includes monthly body composition statistics, Program design session, Access to all Strength & Cardio Equipment & once past 6 months provided with 1x month Semi-Private Training Session (value of $1800 p/year)

-Clean, fun, upbeat, energetic, and motivating team environment

 

 

TO APPLY:
Upload your resume and complete the personal info below.

First Name:                               Last Name:

Phone N#:                                Email:

Submit Resume Attachment section:

Box for them to type the answer to this:

Tell us a little about yourself and why you feel we should hire you?

Receptionist

FRONT DESK CUSTOMER SERVICE

The first face, voice and often interaction with any business is deal with and handled by the Front Desk Customer Service representative. This role is meant for someone that is Experienced, Organized, Energetic, Charming and Understands How to Service Affluent Clientele.  

We are Vaughan’s only Boutique Fitness studio specializing in Body Type Specific Personal Training and Nutrition Counselling in service the busy professional, carrier-oriented parents with kids 40+ seeking to burn fat, build muscle & sustain lifestyle balance.

We provide our services in 3 ways: Fitness Studio, Online & In Home Coaching.  We have been changing the lives of people all across the city since 2006!

JOB DESCRIPTIONS:

  • Be Punctual for AM openings, professional and responsible as you will need to either open or close the studio

. Spray, Disinfect and assist with daily studio sanitization cleaning duties (wearing gloves, & protected behind Full reception safety plexi glass)

  • Answer a multi-line phone systemefficiently and quickly with clear professionalism.
  • Perform DAILY communication outreach, daily booking / confirm appts, making shakes & providing tours

. Perform DAILY Admin: Take Gym payments, print out invoices, confirmation calls to Clients, Contract data entry

. Perform routine floor checks to ensure members are taken care of and the studio is tidy & stocked

  • Maintain and replenish office supplies, pro shop inventory & perform gym floor/change room spot checks with towel service

 

QUALIFICATIONS:

· Must be VERY OUTGOING, NEAT, TIDY & enjoy dealing with people all-day

. At least 1–2-year experience working as a Receptionist/ Customer Service/Hospitality Industry

. Must enjoy fitness & exercise and want to participate/ work out 2-3x week at our studio

  • Must have access to a vehicle and be able to open or close the studio 
  • Possess Excellent telephone skills and professional English etiquette. Know how to handle affluent clientele and provide exceptional customer service

.Must be proficient with Microsoft Suite (Outlook, Word, Excel, Google Docs etc.)

  • Must be able to multi-taskin high-pressure situation-and have experience working with clients in close contact or interactive situations/environments

FLEXIBLE SCHEDULE AVAILABLE:
( openings + evening closing + 1 weekend shifts p/wk)

COMPENSATION:
– Hourly based on experience, # of hours, seniority, & performance
– PMF Loyalty Bonus after 12 months

FITNESS & WELLNESS PACKAGE
-Two ½ hour Personal Training Body Type Specific Exercise Sessions with a Fitness Coach

-12 MONTH Fitness Studio Membership Access provided complimentarily
(Includes monthly In Body Scan, Program design, Access to all Strength & Cardio Equipment provided after 30 days (value of $1800 p/year)

-Clean, fun, upbeat, energetic and motivating team environment
-Discount for family after 8 months of employment

TO APPLY: 
Complete the following info below ((Boxes with info for))

First Name:                               Last Name:

Phone N#:                                  Email:

Submit Resume Attachment section:

Box for them to type the answer to this:

Tell us a little about yourself and why you feel we should hire you?

INDEED ADD INFO:

Reference ID: AM Opening Rec july 14 2020

Part-time hours: 24 per week

Expected start date: 2020-07-27

Job Types: Part-time, Permanent

Salary: $15.00-$16.00 per hour

Benefits:

  • Dental Care
  • Flexible Schedule
  • On-site Gym
  • On-site Parking
  • Store Discount
  • Vision Care
  • Wellness Program

Schedule:

  • 8 Hour Shift

Experience:

  • receptionist : 2 years (Required)

Education:

  • DCS / DEC (Required)

Location:

  • Vaughan, ON (Required)

Licence:

  • Drivers (Required)

Language:

  • English (Required)

Work remotely:

  • No

Administrative Duties:

  • Scheduling
  • Running errands
  • Stocking supplies
  • Sorting and sending mail
  • Answering and routing phone calls
  • Managing social media
  • Greeting visitors

COVID-19 considerations

Please view our COVID-19 Re-Opening Strategies and Procedures to help keep our staff and members safe at https://www.puremotivationfitness.com/re-opening-strategy/

Fitness Sales Advisor

(Note: High school students will not be considered for this position)

Are you an experienced and dedicated fitness sales professional?

Do you possess the skills to guide potential members in choosing the right gym membership, nutritional services, and functional training programs?

Are you passionate about educating clients on healthy lifestyles? If so, we have the perfect opportunity for you to join our team at PURE Motivation Fitness, a boutique Fitness Studio in Vaughan.

COMPANY PROFILE:

PURE Motivation Fitness is Vaughan’s premier boutique fitness studio, specializing in BODY-TYPE Specific Personal Training/Nutrition. Our focus is on helping busy professionals and parents aged 30+ burn fat, build muscle, and maintain a balanced lifestyle.

With a 7500 square feet facility and upscale amenities, we stand out from traditional chain gyms.

Having been in operation since 2006, we have established a strong reputation in the city. Prior to applying you may learn more about us by visiting our website at www.puremotivationfitness.com.

*OUR PERSONAL TRAINING VOLUME & AFFLUENT CLIENTELE IS SECOND TO NONE.
*SELLING AT OUR STUDIO IS EMPOWERING, EDUCATIONAL, AND REWARDING, as the facility, Body Type Programs, and 17-year reputation sell itself!

THE IDEAL CANDIDATE:

To qualify for this position, the ideal candidate must meet the following criteria:
· Minimum 2+ years of experience in selling personal training and memberships, with verifiable work experience.

· Certified personal trainer with a valid and reputable certification such as CSEP, CPTN, ACE, ISSA, DTS Lev1, PN Certified, or equivalent, along with CPR certification.

· Excellent understanding of the fitness industry, including staff management, business acumen, networking, and community outreach through social media.

· Highly energetic coach capable of multitasking, overseeing the sales department, mentoring staff, selling services, and providing floor/class support when necessary.

· Proven ability to self-generate leads and explore innovative ways to motivate clients.

· Strong communication, interpersonal, phone, computer, and social media skills.

· In-depth knowledge of anatomy, somatotype, and functional training.

· Availability to work flexible hours: Monday to Thursday 10 am to 1 pm and 4 pm to 9 pm, and Saturdays 9 am to 2 pm.

· Full-time access to a vehicle for commuting to work.

RESPONSIBILITIES:

In this role, your primary responsibility will be to achieve the company’s monthly membership goals while also coaching a small group of clients. You will work closely with the owners to manage the onboarding process for new members and provide exceptional service to our existing member base. As you meet monthly sales targets and oversee the team, your compensation and position within the club will grow.

SPECIFIC DUTIES INCLUDE:

· Conducting fitness consultations with new members, including body compositions, functional movement screens, and practical exercise sessions/classes. We will train you on our methods.

· Dedicated daily hours for outgoing lead generation, both internally and externally, prospecting, and conducting monthly member workshops.

· Guiding potential members on a tour of the club, showcasing how we can support them in achieving their health and fitness goals.

· Delivering price presentations in person, sending daily email proposals, and participating in off-site networking events or company fitness demonstrations.

WHY APPLY AND TAKE THIS JOB?

By joining PURE Motivation Fitness, you will enjoy the following benefits:

· Competitive compensation package, including salary, commission, bonus, and personal training pay. Your total compensation has the potential to range from $50 to $451 per hour based on various payment methods chosen by the member in each sale.

· We are known for our personal training expertise, attracting members who value coaching rather than low-end memberships.

· As a result of our club’s strong reputation and professionalism, lead generation is high, making selling easier compared to larger chain gyms with lower credibility and retention rates.

· Advancement opportunities based on semi-annual reviews.

· Health benefits coverage for annual eye, dental, and medical expenses.

· Ongoing training, development, and company-paid continuing education subsidy to support your long and successful career path.

JOB DESCRIPTION FOR FITNESS SALES ADVISORS:

· Individuals who are already certified fitness trainers with more than 3 years of training experience and valid exercise science-based certifications, capable of approaching the public in outreach opportunities. YOU MUST BE CERTIFIED and not just with Canfit Pro, as that is an entry-level certification.

· Someone who knows how to actively generate leads and provide Fitness Assessments to “new members” and has a strong understanding of how to provide body composition assessments, functional/movement screening, and understands how to listen to members’ requests.

· Business-savvy, entrepreneurial-minded people who understand the value of building relationships with clients, love a challenge, achieving monthly KPI targets, networking, and performing local community outreach.

· Directly in charge of promoting the studio and its services to members of the club, externally, through social media, Corp Wellness & local business outreach.

· Highly energetic coaches who enjoy and are physically capable of both coaching some clients during the week and consulting in the sales advisor role.

WHAT YOU CAN EXPECT IN THIS ROLE:

· Provide fitness consultations with potential new members; perform body composition assessments, functional movement screens, and practical exercise sessions/classes.

· Touring potential members around the club, educating them on how we can support them toward achieving their overall health and fitness goals.

· Conduct daily outreach with new and existing members and secure effective member referrals.

· Daily budgeted hours dedicated to outgoing lead generation, both internal and external prospecting, and monthly member workshops.

· Provide price presentations in person to members, email proposals daily, and take part in off-site networking events or company fitness demonstrations.

· Work closely with all Fitness Coaches to ensure that processes are fulfilled and programs are being followed.

· Visit and foster ongoing cross-promotion relationships with neighboring businesses in our plaza to offer promotions or set up cross-promoting seminars or discounts.

COMPENSATION PROGRAM:

· Monthly Base + 10% Sales Commission + Monthly Sales Target & New Member Bonus

· Provided an hourly base per month to start (grows with seniority and performance) ranging from $1400 to $2800 with tiered targets.

· 10% commissions for all NEW sale deposits and bonus tiers at achieved monthly milestones targets.

· Hourly rate for all serviced 1-on-1/Semi-Private sessions ranging from $22-30 based on education, certification, experience, and performance.

· Health benefits coverage for annual eye, dental, and medical coverage.

· Ongoing training and development to ensure a long and successful career path.

· Company-paid continuing education subsidy and/or paid certifications.

· Free Fitness Studio Membership and access to all strength and cardio equipment.

· Fun and energetic atmosphere to come to every day!

REQUIREMENTS FOR THE POSITION:

· Must be certified as a Personal Trainer/Coach and possess a valid reputable certification (Can fit Pro is considered an entry-level certification, and we would prefer CSEP, CPTN, ACE, ISSA, DTS Lev1, PN, or similar).

· Not mandatory, but a background in Kinesiology, Fitness & Health promotions, and Fitness Sales is an asset, and you must possess current CPR & First Aid certification.

· Mandatory: Previous sales experience, with strong sales skills and proof (experience working in a sales quota-bearing structure highly preferred).

· Strong communication and interpersonal skills, must have strong computer and social media skills.

· Minimum 2 years of fitness experience. This is a senior position, which requires experience with all ages and fitness levels; therefore, we cannot mentor inexperienced candidates.

· High degree of knowledge and understanding of Anatomy, Somatotype, and Functional Training.

· Able to work flexible midday to evening shifts and 1-weekend shifts.

· Full-time access to a vehicle and the ability to commute to work.

· Excellent team player with the ability to work independently.

· Excellent communication, customer service, and phone skills.

AVAILABILITY:
(This is a FULL-Time role, please do not apply if you are seeking part-time employment)

· Must be able to work 25-35 hours/week, including 1 weekend and Monday to Thursday evenings from 4 to 9 pm for the sales consulting shift.

ONLY APPLY IF YOU ARE AN EXPERIENCED AND SERIOUS FITNESS PROFESSIONAL WISHING TO FURTHER YOUR CAREER AND EARN A GREAT COMPENSATION DOING SO.

YOU WILL BE REQUIRED TO KNOW ABOUT OUR STUDIO IN THE INTERVIEW PROCESS.

All resumes & cover letters can be sent to Attention: Dimitri to [email protected]

Job Type: Full-time

Salary: per month

Benefits:
Dental care
Extended health care
Flexible schedule
On-site gym
Vision care
Wellness Program
Flexible Language Requirement:

French not required
Schedule:

8-hour shift
Day shift
Night shift
Weekends as needed
Supplemental pay types:

Bonus pay at reaching teared targets

Application question(s):

In under 300 words tell us why you are a perfect fit for us & give detailed examples with all references!
Education:

DCS / DEC (required)
Experience:

Seeking 1 Certified & Experienced Fitness Coach

We are Vaughan’s only Boutique Fitness studio that has been changing the lives of people all across the city for over a decade! Since 2006, we have been specializing in Body Type Specific Personal Training and Nutrition Counseling Services In-Home, Corporate On-Site, In Studio & Now Online Training. Before applying, please visit our website to learn more about us at www.puremotivationfitness.com so you are prepared for our interview.
POSITION OVERVIEW/FUNCTION:
*The role of the Fitness Coach is multipart and he/she is responsible for:
  • There is NO SALES required we do all the selling for you and you assist with servicing the member…No sales quoats…No Monthly stress…Just coaching!
  • Provide initial fitness assessments with potential new members; performing medical background intake, body composition assessments, functional movement screens, and practical training sessions (all trained by us)
  • Train ALL types of members at PMF in Semi-Private Group Training Classes with up to 6 & 10 per class, 1on1, 2on1 Sessions
  • Follows program design for coaching classes design created by PMF program director
  • Conduct Bi-monthly body composition testing for members & accurately store their info
  • Provide off-day instructions for clients to follow provided by us
  • Ability to perform an aerobic activity for the duration of a class and be able to bend, stand, reach, climb and lift up to 50 pounds
  • Collaborate with the coaching team to create engaging social media content for our members.
EDUCATIONAL REQUIREMENT:
  • High School Diploma or GED
  • Proven track record or experience personal training of min 2 years in actual fitness establishment/company
  • Tier #1-Completion in a University Degree or College Diploma Program in Physical Education, Exercise Science/Physiology, Kinesiology or Fitness & Health promotions is preferred but not mandatory!
  • Tier #2 -Completion of an Active Body Certification is our secondary form of education we request such as CSEP, DTS Lev 1 -2, NSCA, FMS Lev 1-2, I.S.S.A, ACE , PN to name a few
  • Actively Certified in CPR and First Aid
  • Or Previous work experience in any Hospitality Management Industry or Trade is helpful
  • Any proof of actual client testimonials, contact info, or transformations
  • Experience in group training or any online virtual training is valued
QUALIFICATIONS & CORE COMPETENCIES:
  • Self-motivated, self-starter, and confident to lead a team, empower our community and be on camera from time to time for fitness-related media
  • Must be OUTGOING and SELF MOTIVATED & enjoy dealing with people all-day
  • Must have access to a vehicle and be able to be punctual for every shift
  • Must be energetic, have a passion to help others and love to coach others
SCHEDULE /AVAILABILITY:
  • This is a full time role requiring a flexible schedule consisting 25-30 hours p/ week of Weekdays. Shifts range from
  • Weekdays either am or pm shift + 1 weekend shift
  • 2 h Training break provided daily
COMPENSATION & PERKS:
  • Tiered fixed hourly rates based on Educational assets, training experience & actual working performance & punctuality
  • PMF Loyalty Bonus after 12 months
  • 5% New Client Sales Bonus per new client brought/referred to PMF by you, 10% if you wish to sell a client on your own (with training from us)
  • Annual NEW Certification company subsidies
  • Full Access to studio membership, equipment and monthly body composition assistance
  • Discounted membership for family/spouse
  • Clean, fun, upbeat, energetic, and motivating team environment
MEDICAL COVERAGE: (upon completing 10 months)
  • Annual Eye Exam
  • Annual Dental Exam/check
  • Medical Drugs Coverage p/year
FITNESS & WELLNESS PACKAGE
  • Full Access to All studio amenities, equipment, and family/ guest discount membership after the probationary period
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